EquityList Product Updates

Upgraded board consents for equity grants

With the updated board approval features, admins can now seek Board Consents directly while issuing equity grants to stakeholders.

What’s new?

1. Pool-based filtering: In the Equity Awards > Grants page, admins now have access to grant filters making it easier to locate ‘draft’ grants when sending board consent requests.
   
2. Swift board approval process: Admins can bulk-create board consent requests by selecting grants, specifying board members for approval, and choosing the board meeting date and time.
   
3. Automated email notifications: When a board consent request is initiated, invited board members receive an email with a direct link to review and sign the consent. Upon signing, automated emails notify all involved parties, confirming that the board consent has been approved.
   
4. Auto-filled board approval dates: Once the board consent has been successfully executed, the board authorized dates will automatically be linked to the respective equity grants.
   
5. Employee counter-signature: For grants configured to require employee acknowledgment, employees receive a notification to sign the finalized grant letter once board approval is complete.
   
6. Real-time status tracking: The Legal > Board Consents page displays real-time signing statuses, showing the number of board members who have signed.

Comprehensive cap table ledger report

EquityList now provides a Comprehensive Cap Table Ledger export that consolidates all relevant information into a single report. This report, accessible under Cap Table > Exports, offers detailed insights, from ESOP grants to share certificates, and share classes.

What’s included in this report?

1. Summary and detailed cap table: The report’s first two tabs provide a summarized view of the cap table, followed by a more detailed breakdown of shareholder holdings and equity distribution.
   
2. Equity certificates by share class: Separate tabs are provided for each share class, including Equity, Seed, Series A, Series B, etc., making it easy to view equity certificates organized by class.
   
3. Convertible instruments: The ‘Convertibles’ tab captures details for convertible notes and SAFEs, with fields for type, capital contribution, discount, conversion date, and linked share certificate ID for converted instruments.
   
4. ESOP and SAR grants: Dedicated tabs provide an overview of ESOP and SAR grants, including vesting details. Additional fields such as federal exemption and state of residence are included where applicable for compliance.

This all-in-one report is designed to streamline cap table management, offering a holistic view for easy reference and decision-making. Any feedback is welcome as we continue refining this enhancement!

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MAJOR upgrade to the exercise workflow

We might have outdone ourselves with this one … 👀

The entire exercise workflow has gone through a major upgrade to provide a consistent and complete experience for both admins and grant holders.

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Employee side:

1. Enhanced tax calculation and total payable breakdown: With a fresh coat of paint, we do a better job of clearly breaking down the total payable amount by the grant holder for an exercise transaction. Admins can also directly mention the specific tax bracket relevant for stakeholders to directly calculate the tax liability on exercise transactions.
   
2. Confirmation of bank account and transaction details: Employees can now select primary bank account related to exercise transactions along with other details such as demat information (for Indian companies) and ‘lock-in’ their exercise request to finalize on the exercise quantity and payable amount.
   
3. Add-multiple payment tranches for cheque and wire transfers: Ability to add multiple payment details and proof support in case of an offline transaction via cheque or direct wire transfer to the company’s bank account.
   
4. Standardized exercise letters: The process uses EquityList’s standard exercise letter templates, ensuring consistency across users.
   
   [Note: Custom exercise letters are available to customers on our ‘Scale’ pricing plan.]

Admin side:

1. Editable exercise requests: (Equity Awards > ESOP Exercises) Admins can edit exercise requests to update details before locking them for approval. These requests then move to a ‘Pending Approval' state, offering an extra layer of review.
   
2. Added ‘View Beneficiary Bank Details’: For admins, beneficiary bank details are now visible during the approval process.
   
3. Admin-initiated requests: Admins can create draft exercise requests on behalf of employees, which employees can later review, consent to, and complete. This streamlines workflows for cases where employees need additional support.
   
4. Reconcile offline transactions: Finance admins get a lot more flexibility in reconciling offline transactions on the platform with the ability to flag transactions as well in case of incorrect or partial transfers.

We've also embedded a payment gateway in the flow:

1. Pay via UPI, Net Banking or debit card: We have now integrated with Cashfree’s payment gateway solution to open up various forms of payment module for exercise transactions.
   
2. Setup a ‘Virtual Bank Account’ (VBA) for on-platform transactions: EquityList will work with company admins to setup a VBA, with the payment gateway providers, within 48 hours to ensure that the fund flows directly into the company’s bank accounts.
   
3. Automated reconciliation: Reconciliation of payments done via the payment gateway will automatically get reconciled - saving your finance team time and effort in going through bank statements!
   
   (Note: We currently provide payment gateway solutions for companies with Indian operations only. If you're an EquityList customer who'd like to opt-in to the payment gateway solution and have us setup your VBA, then please reach out to us at help@equitylist.co.)

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1. Overall improvements to share transfer flow

Under Cap Table > Shares > ‘Share Certificates' tab, whenever a new ‘Transfer’ is initiated, our platform has now put in fields to capture ‘Reason’, ‘Round Stage’, and ‘Transfer Date’ (’Rule 144 Date’ for US companies), applicable to all shareholders.

• On a successful transfer, you will see the particulars mentioned under the ‘Transferred To’ section and the original share certificate will be marked as canceled.

2. Bulk invite shareholders to their EquityList dashboards

You can now bulk invite shareholders to their EquityList dashboards to track all the securities assigned to them.

• Add a custom message that will be part of the invitation email
  
• Track the shareholders that you have invited

• When terminating an employee on EquityList, by default a system-generated email gets sent to the exited employee, summarizing their vested units.
  
• Now, you can also choose to send exit letters which get triggered on resignation, summarizing the stakeholder's vested options and requesting a counter-signature.
  
• Admins can also create their own exit letter templates under Legal > Templates.

Cap table administrators will now feel a lot more equipped when looking to study their cap tables in detail.

We’ve applied enhancements to:

• Search: Directly search for the cap table entity from the search bar on top.
  
• Filters: Apply filters to the cap table to view shareholders, employees, option pools, or even at a share class level.
  
• Reporting: Enhanced cap table reports, formatted for clarity.

[Psst, we’ve also upgraded the Cap Table > Fully Diluted page to load faster. Try it out!]

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